The following privacy notice (the “notice”) is issued by Audentia Capital Management LLP and any holding company or subsidiary company as defined in section 1159 of the Companies Act 2006, referred to in this notice as “we”, “our”, “us” or “Audentia”. For the purposes of data protection law, we are a data controller in respect of your personal data. We collect and use your personal data and where applicable this may include information related to your spouse/partner, directors, partners and owners (your “representatives”). Audentia is responsible for ensuring that it uses your personal data in compliance with data protection law. Our Privacy Officer can be contacted using the details in the “Contact us” section below. This notice applies to any personal data we receive from you, create or obtain from other sources and explains how it will be used by us. It is important that you take the time to read and understand this notice so that you understand how we will use your personal data and your rights in relation to your personal data.
Personal data that we collect from you
We will collect and use the following personal data about you and your representatives:
Information you give us
This is information about you (and your financial adviser/representative or beneficial owner which may include a child for whom you have parental responsibility, if applicable,) that you (and/or your financial adviser/representative, if applicable) give us by filling in forms or by corresponding with us by phone, e-mail or otherwise. The information you give us may include name, address, e-mail address and phone number, financial information, credit history, identification records.
Information we collect or generate about you and your representatives
We sometimes record telephone conversations and monitor email communications to resolve complaints, improve our service and in order to comply with our legal and regulatory requirements. We generate data to improve our service and to manage, administer and take decisions about your account. The information we capture in this way may include your name, address, e-mail address and phone number, financial and debit card information, credit history and identification records.
Information we receive from other sources
- Verifying your identity – We will use information provided by third parties (e.g. fraud prevention agencies) when verifying your identity and when carrying out anti money laundering checks. Such information may include some details about any criminal convictions and any allegations regarding criminal activity that relate to you, as well as details of your status as a politically exposed person. It may also include your nationality and identification records (e.g. passport information).
- Intermediaries – We may receive information from dealers, brokers and introducers for the purposes of entering in to and administering your agreement. This may include your name, address, e-mail address and phone number, financial and debit card information, credit history and identification records.
- Public databases – We may obtain information about you from public databases.
How we use your personal data
Your personal data may be used by us in the following ways:
- to verify your identity as part of our client onboarding process;
- in order to detect and prevent fraud and money laundering;
- in order to identify politically exposed persons.
Products and services
- in order to manage and administer your accounts and holdings;
- in order to provide you with information, products or services you may request from us;
- where you have provided your consent to do so (to the extent such consent is required by law), to send promotional information about our products and services via the methods you specify (i.e. email, post etc).